Escolaweb - School management & interaction

Application connected to the EscolaWeb School Management System

Featuring a user-friendly and practical design, our application aims to enhance the educational experience for students, teachers, and administrators utilizing the Escolaweb management software.

Users can monitor the academic journey of students through various features such as attendance records, partial grades, a dedicated social network, interactive chat options, and more!

Moreover, educators are able to document absences, class details, grades, and engage with students directly through the app.

Core Functional Modules：

Basic Management Module

- Secretariat：Shorten reception time, improve team efficiency, and optimize administrative processes (such as document circulation and inquiries).

- Academics：Manage the academic performance of teachers, students, and classes, and track teaching progress and student grades simultaneously.

- Finance：Generate invoices, manage income and expenditure, and cash flow, complete bank reconciliations, analyze the profit and loss statement (DRE), and support multiple payment methods.

- Library：Manage book borrowing and returning, calculate overdue fines, and count lost books, achieving digital management and control of library resources.

- Warehouse：Monitor the inventory and flow of teaching materials, reduce waste, and ensure that materials are distributed according to need. 

- Portaria：Show access and exit information for students, faculty, staff, and visitors, and synchronize student absences with gate data to enhance campus safety.

Digitalization and Automation Module

- Digital Registration (Matrícula Digital): Automates the entire registration process, including information entry, contract signing, and document submission, eliminating the need for paperwork.

- Electronic Signature (Assinatura Eletrônica): Streamlines the document signing process during registration/renewal, allowing students, guardians, and the secretariat to sign online, improving efficiency.

- Automatic Notifications (Notificações Automáticas): Preset email triggers automatically send notifications such as bill due date reminders, birthday greetings, and overdue payment reminders, reducing manual work.

- Test Corrector (Corretor de Provas): Automatically recognizes answer sheets, corrects test papers, enters scores into transcripts, and generates analysis reports (e.g., knowledge points mastered).

- Digital Account (Conta Digital): Provides payment options such as credit cards, PIX, and bills, allowing parents to pay tuition via their mobile phones for a secure and convenient payment experience.

Communication and Interaction Module

- **Portal**: Expands the "online campus space" to provide teachers, parents, and students with dedicated access points for convenient access to academic, financial, and notification information.

- **App (Aplicativo): Enables direct home-school connectivity, allowing parents to view student academic information (grades, attendance) in real time and receive school notifications, enhancing interactivity and information accessibility.

- **Email Sending (Envio de E-mail): Send personalized emails to faculty, staff, students, and parents for notifications, reports, and other scenarios, supporting both batch and targeted messaging.

- **SMS Sending (Envio de SMS): Send SMS messages through the system for emergency notifications, bill push notifications, and other purposes, ensuring rapid delivery.

Enrollment and Customer Management Module

- **CRM (Customer Relationship Management): Tracks interaction data with potential students, analyzes admissions leads, improves student conversion rates, and helps schools expand enrollment.

Service and Partnership Related：

1. Partnership Process

 **Agendar Demonstration**: Fill out the form (requires name, professional email address, mobile phone number, school name, school type, role, and number of students). After submission, you will be connected to a consultant via WhatsApp.

**Consultant Connection**: A dedicated consultant will understand your school's needs, demonstrate system features, and customize a customized solution.

**Solution Implementation**: Based on your school's size and needs, you will select a package to complete system deployment and staff training.

2. Package Types

Three core packages are available to meet the needs of schools of varying sizes. Each package requires a "Demo Request" to understand the specific feature differences and pricing:

- **Starter**: Meets the basic management needs of small schools, covering core administrative and teaching modules.

- **Business**: Enhances communication capabilities, optimizes parent-school interaction and team collaboration, and is suitable for medium-sized schools. - **Enterprise Edition**: Offers comprehensive functionality with a focus on efficiency (e.g., advanced financial analysis and customized reporting), suitable for schools with large or complex management needs.

3. Support and Services

- **Humanized Service**: With the goal of "exceeding customer expectations," we provide full-life support, including system onboarding training, responding to daily issues, and guidance on feature updates.

- **Privacy Protection**: In compliance with the Privacy Policy (Política de Privacidade), users can opt out of receiving platform notifications at any time to ensure information security.

Usage Tips：

1. **Basic Management**

- Secretariat Module: Online document processing and consultation, improving administrative efficiency.

- Academic Module: One-click synchronization of teaching progress and student grades.

- Gatekeeper Module: Access records linked to absence data, enhancing campus security.

2. **Digital Functions**

- Digital Registration + Electronic Signature: Completed entirely online, eliminating paper-based processes.

- Automatic Grading: Answer sheet recognition, score entry, and student progress report generation all in one step.

- Automatic Notifications: Preset rules for automatic push notifications of bills, greetings, etc.

- Digital Account: Supports multiple payment channels, convenient for parents to pay via mobile phone.

3. **Communication and Interaction**

- Emergency notifications sent via SMS/APP, daily information sent in bulk via email, ensuring precise reach.

FAQ：

1. **What is Escolaweb?**

Escolaweb is a school management system designed to help educational institutions manage their operations efficiently. It includes more than 18 modules, allowing schools to consolidate all their management tasks into a single tool.

2. **What is the monthly fee for Escolaweb?**

The system’s monthly fee depends on two factors: the number of students and the license selected by the client. Therefore, to receive a personalized quote, we recommend scheduling a conversation with one of our consultants.

3. **Is Escolaweb suitable for my school?**

Escolaweb is suitable for: private K-12 schools (basic education institutions); schools seeking professionalized management; schools looking for a more robust and comprehensive solution with fewer service providers; and those aiming to enhance the perceived quality of their services compared to competitors.

4. **What is Escolaweb’s support service like?**

Our team of specialists is always ready to assist your school promptly. Support is available via chat, WhatsApp, or email, Monday to Friday, from 8:00 AM to 5:00 PM.