ClockShark - Time Tracking & Scheduling

ClockShark is a time tracking and scheduling application hosted in the cloud, which is utilized by construction groups and various field service businesses to monitor work hours, organize shifts, check team presence, and oversee job management from initiation to completion.

Organizations with mobile workforces can administer their schedules, teams, and projects from virtually anywhere using any device.

Here's what some users have shared:

“We save so much time and it makes our job much easier.” Stephen M. CEO/Owner, Construction Company (saved 10+ hours/month)

“The system integrated perfectly to QuickBooks and it made payroll a breeze.” Adrian P., Owner (saved $1200/month and 10 hours/month)

“The crew loves that they can take pictures and insert it into the app to show that their work has been completed.” - Abel C., President, Janitorial Company (saved 25+ hours/month)

FEATURES:

Effortless Time Tracking

● Manage your team’s clocking in and out—all within a single platform, eliminating confusion from paper timesheets

● Seamlessly transition between various jobs and tasks, take breaks, or clock in or out

● Start a new shift directly from the scheduling tool

● Monitor time associated with different jobs or tasks for improved budgeting, payroll processing, and billing

● Review and authorize your team's recorded hours

● Allow crew leaders to log time for all team members using CrewClock™

● Transform a tablet or smartphone into a kiosk so multiple individuals can record their hours on one device

Precise Timesheets

● Verify your team's exact point of entry and exit for enhanced accuracy in timesheets

● Obtain GPS data whenever your team logs time, begins a new job or task, and ends their shift

● Use geofencing technology to remind your crew to clock in and out when close to the job site

● Get alerts if employees clock in or out early or late, miss shifts, exceed working hours, or log outside the designated area

Monitor Team Presence

● View your entire workforce on the map with Who’s Working Now

● Keep track of when your crew is onsite and the duration of their presence

● Utilize the GPSTrak™ feature to follow your team’s movement with a retrievable breadcrumb trail

● When activated, the GPSTrak feature refreshes your team’s location every 15 to 20 minutes

● Access team locations only when they are logged in—this does not occur during breaks or when they are off duty

Efficient Job Management

● Schedule shifts for your team easily

● Teams can quickly glance at their schedule and understand daily responsibilities

● Navigate straight to the job site by clicking the address in the app

● Share comments, attach images and documents, and communicate in real-time regarding each task within the app

Manage Complex Time Regulations

● Establish policies for paid or unpaid time off

● Accept and approve requests for time off

● Set overtime regulations and apply them across various groups or to individual employees

● Receive notifications for any overtime occurrences

Save Resources

● Generate comprehensive reports to better estimate labor expenses

● Link with QuickBooks, ADP, Gusto, Sage, Xero, Paychex, MYOB, or any other frequently used applications through integration with Zapier

Honor Team Privacy

● GPS tracking is disabled when your team members are off the clock or during breaks

● Location updates are provided only when team members are on duty

● Customize the app to monitor only the data you wish to track

Foster Trust

● Clients can see exactly how long each job required

● Team members can verify their hours against their paychecks easily

● You can feel assured that your team is where they claim to be and completing the tasks they report

● The information within ClockShark serves as a reliable reference in case of any inquiries related to payroll, invoicing, time, or locations

Outstanding Customer Assistance

● Speak to or chat with supportive representatives who genuinely care about your business

● Our customer support team is dedicated to helping clients maximize their ClockShark experience

FAQ

What Are Jobs?

Employees clock into jobs and tasks to record their time

A Job in ClockShark corresponds to a job or project in your business. When Employees clock time in ClockShark, they will select both a Job and a Task (see What are Tasks?) to associate their time to. This recorded Job and Task info can then be used for job costing and billing.

Jobs can also be added to the employee scheduler via the Schedule screen.

When a Job is completed, you can delete it or inactivate it. Deleting or inactivating a Job will not delete the Job's past recorded times and they will still show up on reports run for the date range when the Job was active.

You can easily add a Job to ClockShark via the Jobs screen. Do this by clicking on the Work tab > then click Jobs > then press Add Job > and enter the relevant information.

If you have any questions please feel free to contact our Support team and get ready for answers!

What Are Tasks?

Employees clock into jobs and tasks to record their time

A Task in ClockShark corresponds to a specific labor type in your business. For example, a business might use Tasks such as "Labor", "Travel", etc. 

When Employees clock time in ClockShark, they will select a Job and Task to associate the time to. This recorded Job and Task info can then be used for various purposes such as generating reports and costing jobs. 

Tasks can also be added to the employee scheduler via the Schedule screen. Any tasks that are marked inactive or deleted will still show up on reports for the date ranges they were active and used.

How to Adjust Date and Time Format Displays in ClockShark

Determine how dates and clocked in times are shown

Choosing the way time is displayed through ClockShark is simple. Sometimes, using decimal hours is the best option when choosing a time display format. When admins change their time format to display as “Decimal Hours” it makes double-checking employees' timesheets easier and more accurate.

When an admin uses the “Hours and Minutes” format they’re often left with an extra step of math to do when double-checking employees' timesheets. Admins will have to convert minutes into decimals by first taking the minutes and dividing them by 60. This will give the correct decimal form. So for instance 17:24 (Hours: Minutes) is actually 17.40 hours. When admins change their time format to display as “Decimal Hours” they don't have to do that math. It is already done for them and makes double-checking employees' timesheets easier and more accurate.

Here’s how to adjust the time format:

1.) Navigate to your ClockShark web dashboard. Select Admin > Company Settings

2.) Select Display Format > Time Totals > and select the Decimal Hours option > Save

Choosing the way time is displayed through ClockShark is equally as simple. While America remains the only country in the world that uses the Month / Day / Year format, Europe, Africa, South America, India, and Australia generally use Day / Month / Year, while some of Asia uses Year / Month / Date. Here’s how to change the date display format in ClockShark:

1.) Navigate to your ClockShark web dashboard. Select Admin > Company Settings

2.) Select Display Format > Date > and select the display option you prefer > Save

If you have any questions about this feature please contact our Support team and get ready for answers!