Mileage Tracker by Driversnote - Track mileage easily

Millions of users have switched from paper mileage logs to the most precise automatic mileage tracker.

🚘 TRACK

- Fully automatic mileage tracking without needing to open the app.

- Track trips for various vehicles and workplaces.

- Driversnote captures all necessary details for an IRS-compliant mileage log.

✅ CLASSIFY

- Trips classified automatically as Business or Personal based on work hours.

- Record and categorize Medical and Charity miles for enhanced tax savings.

🗒️ REPORT

- IRS-compliant mileage logs for employee reimbursement and tax claims.

- For deduction claims using actual expenses method, generate reports showing the percentage of miles driven for business purposes.

- Generate separate reports for different vehicles and workplaces.

- Obtain vehicle log books in PDF or Excel format, or share them with employers or accountants directly via the app.

⚙️ CUSTOMIZE ACCORDING TO YOUR NEEDS

- Pause auto-tracking during holidays.

- Set a custom reimbursement rate if different from the IRS rate.

- Record odometer readings.

- Set reporting reminders to ensure timely mile reporting.

- Save frequently visited addresses.

- Add notes to recorded trips.

💼 DRIVERSNOTE FOR TEAMS: Ideal for business reimbursement programs

- Invite and remove users.

- Employees automatically track mileage.

- Employees create and share consistent car log books with managers.

- Managers review and approve expense claims for reimbursement through a simple overview.

- Managers can only view reported trips.

🖥️ DRIVERSNOTE FOR WEB: Access All Features on Your Desktop

- Review and edit trip details easily.

- Add forgotten trips.

- Generate mileage reports.

💡 IBEACON: Track miles for your preferred vehicle only

- Install an iBeacon in your car and Driversnote will record miles specific to your preferred vehicle when you enter or leave your car.

- Receive a free iBeacon with an annual Basic subscription signup.

🔒 PRIVACY BY DESIGN

- Data is never sold.

- Your account ensures secure data storage.

☎️ SUPPORT

- Access the Help Center directly from the app for quick answers.

- Contact the Support team anytime at support@driversnote.com for assistance.

FAQ

What is considered an entertainment expense?

The IRS defines an entertainment expense as one related to recreation, entertainment, or amusement. This can include entertaining business contacts at different activities, such as parties and local events, and having meals or drinks with them.

Can a sole proprietor deduct entertainment expenses?

Like other types of businesses, a sole proprietor can’t deduct most entertainment expenses except for eligible business-related meals. However, the same exceptions apply for situations such as company-wide employee parties and entertainment expenses included in your employees’ compensation or paid as part of selling entertainment to customers.

How much can I deduct for business meals at entertainment events?

The IRS currently limits you to deducting 50% of your eligible business meal expenses except in limited cases, such as employee parties, which can be fully deductible. You should have documentation reporting your meal costs separately from the entertainment costs.

Meals and Entertainment Deductions Guide

Due to the Tax Cuts and Jobs Act (TCJA), small businesses and self-employed people can’t deduct most business entertainment expenses – such as event tickets, club fees, and recreational activities – through 2025. However, business meals can still qualify for at least a 50% deduction if they meet all the IRS requirements and you keep proper documentation.

IRS rules on business entertainment expenses

The IRS defines entertainment expenses as those related to recreation, entertainment, or amusement. Think of activities such as taking clients to events, paying club membership fees, playing sports, and using entertainment facilities. While these expenses were 50% deductible before 2018, they’re now mostly non-deductible until at least 2026. However, you can qualify for a 100% deduction if one of these exceptions applies:

- The expenses resulted from selling entertainment to your customers.

- You paid for company-wide employee recreation, including picnics and parties.

- The entertainment expenses were related to an event at an exempt organization, such as a professional association or business league.

- The entertainment counts as part of employee compensation.

Meals (including beverages, food, related taxes, and tips) are another part of entertainment. These expenses are typically 50% deductible if you can meet the following criteria showing a business connection:

- The meal had a clear business purpose and benefit, such as keeping or getting a business client.

- You or an authorized representative, such as an employee, was present.

- You discussed business matters at the meeting.

You can deduct 100% of eligible meal expenses in certain situations. Examples include meals bought for company-wide recreation events, included in employees’ compensation or provided to customers for free.

IRS rules require that all deductible meal expenses be necessary, ordinary, and not lavish. You must also prove that the eligible meal expenses were separately billed from non-deductible entertainment expenses, such as sports or concert tickets.