Expensify - Expense tracking & management

Expensify assists over 15 million users globally in managing expenses, reimbursing employees, administering corporate cards, sending invoices, settling bills, and organizing travel arrangements—all with the ease of a chat interface.

Expensify caters to:

* Freelancers: Monitor and categorize expenditures for financial planning or tax reporting. Capture receipts, record distances traveled, or simply enter amounts. Communicate with clients and send invoices seamlessly.

* Small enterprise proprietors: Move beyond spreadsheets. Ensure employee satisfaction with straightforward expense handling and prompt reimbursements. Resolve inquiries through chat, whether they pertain to specific expenses or reports. Integrate with platforms like QuickBooks Online and Xero.

* Expanding organizations: Enhance your spending management with the Expensify corporate card, integrated travel booking options, trip-specific chat rooms, and multi-level approval processes. Link with Sage Intacct, NetSuite, and other systems.

* Large enterprises: Process reimbursements for employees across various countries while managing expenses in multiple currencies. Import transactions from all types of corporate and personal cards.

Notable features include:

* Chat functionality: Facilitate real-time communication embedded within each transaction.

* Receipt capture: Take a photo of any receipt and let SmartScan pull the necessary details.

* Distance logging: Record miles or kilometers visually on a map, using customized rates.

* Manual expense entry: No receipt available? Simply input an amount—still preferable to spreadsheets.

* Expense categorization: Assign expense codes once, and the system will adapt to do this automatically in the future.

* Submissions: Expenses can be submitted automatically in real-time, or you may set a personalized schedule.

* Approvals: Incorporate one or more individuals for expense approval within your process for enhanced oversight.

* Expense-related chat: Have questions regarding an expense? Inquire and approve directly within the same chat.

* Reimbursement processing: Compensate your employees both locally and internationally.

* Expensify Card: Earn up to 2% cash back on purchases within the United States and reduce your overall costs.

* Corporate card options: Provide your team with the Expensify Card or import your existing cards.

* Invoicing capabilities: Send, review, discuss, and settle invoices through chat functionalities, eliminating the need for multiple apps and email exchanges.

* Travel management: Arrange flights, accommodations, and vehicle rentals directly in the app for optimal travel and expense management.

* Trip-specific chat rooms: A dedicated chat space for each trip to track expenses and address queries.

* Accounting integration: Seamlessly connect with QuickBooks, Xero, Sage Intacct, NetSuite, and additional platforms.

* Security protocols: Implement two-factor authentication, comply with PCI-DSS Level 1, and hold SOC1 and SOC2 Type II certifications.

* Additional integrations: Work with services like Uber, Lyft, Delta, ADP, Gusto, Zenefits, Workday, among others.

Streamline your back office operations with the efficiency of chat. Get started with Expensify now.

What is Expensify?

Expensify is a powerhouse platform that helps you manage your company's spend — from receipt scanning and expense management to paying bills and booking travel. Expensify is here to help your business succeed every step of the way and provide valuable insight into your business's spending patterns.

That way, you can make smarter financial decisions and free up valuable time to focus on what matters most.

Expensify products and services

Expensify directly connects to accounting, HR, payroll, and travel software, giving companies real-time visibility and control over their business spend.

Learn more below about some of our services and how Expensify can help your business shine.

Expense management

Automate expense reporting, set up next-day reimbursements, and sync with accounting software, all with our expense management service.

Travel

Book with Expensify Travel to access a global inventory of flights, hotels, rental cars, and rail services at the most competitive rates available.

Corporate card

Our free corporate card allows for faster expense reporting, making reconciliation a breeze. Plus, get 1% cash back on every US purchase and 2% back if you spend $250k+/month across cards.

Spend management

Manage spend reports, vendor bills, payment records, budget assignments, and more with our spend management service.

Expense reports

We’ll do your expense reports for you, so you can focus on what really matters for your business.

Bill pay

Send your vendor bills to Expensify for automatic tracking, approval, and payment through our bill pay feature.

Scan receipts

Automatically upload and import receipts in one click, thanks to our state-of-the-art receipt scanning feature.

Invoices

With our invoicing software, you can create and send invoices, collect payments, and easily sync to your accounting package.

Personal payments

Split expenses, request payments, and chat with friends. Give it a go at new.expensify.com!

Global reimbursement

Easily reimburse employees no matter where they are or what currency they use with our global reimbursements feature.

Virtual cards

Make purchases without a physical card on hand by tapping your virtual Expensify Card.

Financial chat

Consider Expensify Chat your hub for financial convos with colleagues, clients, and friends. Get started on New Expensify today.

How We Got Here

What if we were to tell you that Expensify was never supposed to exist? That it all started as fiction that became fact almost by accident? Our story begins in 2008 when David Barrett, CEO and founder, was living in San Francisco's Tenderloin neighborhood. As David walked past unhoused neighbors on the street every day, he wanted to find an alternative way to help them without giving them cash directly. David imagined handing people living on the streets a debit card that would be linked to his personal account to ensure they were able to buy food, while still able to access public services that require sobriety.

When David pitched the idea to banks for funding, the banks rejected it because it was too complicated, weird, and risky. That’s when Expensify was born — an expense report platform to serve as a Trojan horse. David came up with a low-risk idea to get the banks’ approval so he could continue working on the card technology.

In 2008, David launched the card technology concept at TechCrunch50 and reframed it as an expense management system called “Expensify: The Corporate Card for the Masses!” with no plans of actually building it. But much to David’s surprise, people loved the expense reporting concept. 

So over the next couple of years, David and the growing team got to work and rolled out the first receipt-scanning technology in the industry. SmartScan revolutionized receipt tracking by allowing people to take a photo of any receipt — no matter the currency or level of scribbliness of the tip — for automatic transcription. Expensify started to spread like wildfire, growing solely through word-of-mouth. This led to the next chapter — realtime expense reports — automating the entire receipt journey, from the initial scan all the way through expense approval and reimbursement. 

Fast forward to today, we're a profitable company with offices around the globe, and remote teammates on four continents. We’ve accomplished a lot of our dreams, and had plenty of fun along the way — from hosting conferences in Hawaii and Bora Bora to producing a Super Bowl ad with 2Chainz and Adam Scott, not to mention our annual Offshore trip. But our initial goal of helping feed the houseless has never left us. We’re a team that likes to solve real problems, and though expense reports are problematic for some, there are more pressing problems facing our world that we want to help solve.

When we launched the Expensify Visa® Corporate Card in 2019, we saw an opportunity to get back to our initial dream of helping the unhoused (albeit in a different, better form). So we kicked off 2020 by introducing the world’s first card reward that helps create a more generous world: Karma Points! Every time someone makes a purchase with the Expensify Card, Expensify will donate 10% of card revenue to Expensify.org, our charitable arm. The funds are distributed to a purchase-appropriate cause — for example, booking a flight triggers a donation to plant trees to offset carbon emissions; booking a hotel triggers a donation to help reunite people experiencing homelessness with family. There are five initial funds, centered around three relevant issues facing our communities today: climate justice, food security, housing equity, reentry services, and youth advocacy.  

On November 10, 2021, Expensify went public and listed on Nasdaq under EXFY.