MyLifeOrganized - Task management & organization

MyLifeOrganized (MLO) represents a highly adaptable and robust task management solution that will assist you in accomplishing your to-do list.

Reasons to choose MLO

MLO elevates your productivity by enabling the management of tasks, projects, habits, and life ambitions. It is thoughtfully designed to balance simplicity with complexity, featuring optional contexts, tags, stars, flags, reminders, dates, priorities, and fully customizable filters and views that allow it to be tailored to your personal task management preferences. This software is ideal for individuals who are genuinely committed to mastering their personal tasks.

Once you input your data, MyLifeOrganized gets to work, generating a straightforward list that highlights only the next actions needing your immediate focus. This list updates automatically when you complete a task, move to a different location, or even at mealtime.

Synchronization across devices

Add further functionality to your task management by utilizing MLO's Cloud service to sync effortlessly with the top-notch Desktop version of MyLifeOrganized. You can synchronize your task lists across various devices, share a singular task list, or collaborate with others. Many users have synced over 65 million tasks through this secure cloud solution! Alternatively, connect over your private Wi-Fi or operate entirely offline.

The majority of MLO features are available for FREE indefinitely:

• Unlimited hierarchy of tasks and subtasks: structure your tasks into projects and break down larger assignments into manageable actions.

• Complete support for GTD® (Getting Things Done®)

• Next Actions: promptly generate a list of tasks that require your immediate attention.

• Intelligent Task Sorting using priorities of both the task and its parent items.

• Filter actions based on context.

• An inbox for swift task entry.

• Starred tasks feature.

• Zoom functionality: concentrate on a specific set of tasks.

• Reminder options.

• Templates for easy initiation with various task management methodologies like GTD®, FranklinCovey, and Do-It-Tomorrow.

PRO features, available free for the initial 21 days:

• Complete your tasks in a predetermined sequence.

• Visual calendar: track your daily workload.

• Project monitoring capabilities.

• Nearby view: obtain a list of actions relevant to your current GPS location, with notifications as you arrive or depart.

• Customizable views that allow for tailored filtering, sorting, and grouping to align with your preferred system.

• Recurring and regenerating task options.

• Accelerated task entry with advanced parsing: add tasks with predefined parameters via the app, widget, or voice assistant.

• Workspaces (tabs): easily switch between different projects or views.

• Task dependencies: MLO accommodates sequential and parallel task projects, ensuring certain tasks remain pending until preceding ones are completed.

• Review functionality: tag tasks for regular evaluation to incorporate new subtasks or adjust priorities.

• Floating Promoted Action Button: conveniently add new tasks or perform other actions from anywhere on the interface.

• Widgets that can be customized.

• Access actions directly from the notification area.

• Security features such as password protection, and much more.

Upgrade to PRO to maintain access to advanced features once the trial period concludes.

MLO provides complimentary support through various channels. If you have questions, our support team and community members are eager to assist!

MyLifeOrganized - How It Works

Looking for a Task Manager?

Every day many of us spend the time on urgent but low priority tasks while the most important tasks get put off until another day — a day that often never comes. Over time, this can lead to missed opportunities and a feeling that time is slipping away. MyLifeOrganized (MLO) helps you break free from this cycle by organizing and prioritizing your tasks, ensuring you focus on what truly matters.

MLO apps help you plan your time in such a way that you accomplish your most important goals as quickly as possible. Organize your goals, projects and tasks into a tree and MyLifeOrganized will generate a simple To Do list of actions for you. This list is sorted in order of priority and automatically updated, showing only the tasks that require your attention right now.

Here is an example of how MyLifeOrganized can help you to achieve your goals:

Outline your tasks

Easily structure your goals, projects, and tasks into a clear, unlimited hierarchy.

First, add all tasks you need to do.

Then, if a task seems too big, break it down into smaller subtasks.

Continue to break them down until you have reasonably sized, actionable steps.

The Outline tab shows all tasks by default. Use it for a clear big picture view.

Ask yourself, "What are the most important tasks?"

For each task, you can set its importance in relation to its parent task or project in the outline. To do this, simply adjust the Importance slider.

Note: In many To-Do applications, setting a task's priority determines its absolute ranking against all other tasks. However, in MLO, you should only consider how important it is to complete the task relatively to completing its parent project. If you adjust a project's importance, all associated subtasks will automatically update their positions in the to-do list — no need to modify each subtask's importance individually.

Assign appropriate contexts for the tasks

Many tasks on your list can only be completed in specific contexts (places, tools or situations). For example, writing a novel requires access to your laptop. Create a context called @Laptop, and assign it to relevant tasks. Later, you can filter your to-do list based on your current context. For instance, when you're at your favorite coffee shop with your laptop, you can dedicate time to writing your novel.

 Tip. On mobile, you can get a reminder when you approach a specific location, like @Supermarket. Learn more about location-based reminders.

This approach helps you focus on tasks that need your immediate attention based on your current context.

Automatically generate your ordered To-Do list

Once you've added your goals, projects, and tasks into the Outline, MyLifeOrganized automatically generates a prioritized To-Do list. It displays Active Actions — tasks that need your immediate attention.

 Tip. Scheduled tasks will appear in the list only when their time comes. For instance, if you set a Start Date for a task for tomorrow, it won’t show in To-Do today — but it will be there tomorrow.

You can easily filter the To-Do List by context to further tailor your view.

Each time you complete a task, the list refreshes, staying up-to-date.

The To-Do List is sorted by priority, so you can work on what truly matters and effectively combat procrastination.

Stay organized, anywhere with MLO mobile apps

Keep your tasks, notes, and projects organized and synchronized across all your devices.

With MLO apps for iOS and Android, you can easily access and manage your tasks from anywhere, anytime.

This is how MLO's smart to-do list feature can streamline your workflow by automatically generating a personalized list based on your input, including due dates, contexts, dependencies, and other relevant factors.

 Tip. Refer to our help file to learn more about Computed Score Priority and task ordering in To-Do.

But there is more! To ensure that MLO perfectly aligns with your unique workflow, the app offers an exceptional level of customization. You can create custom views using advanced filtering and sorting options and tailor MLO to your specific and ever-changing needs. With MLO's flexibility, you can easily focus on the tasks that matter most and stay on top of your workload.