GroupCal - Shared calendars & updates

GroupCal is a robust platform designed for individuals and businesses to easily share calendars with groups, families, clients, followers, and various communities.

Inviting members to participate in a shared calendar is straightforward. You can send an invitation link or directly invite them using their phone numbers from your contact list. They will have immediate access to view the calendar on any device.

Participants in shared calendars receive real-time notifications whenever events are created or modified.

GroupCal is available free of charge, user-friendly, and compatible with any mobile device.

==== GroupCal - Key Features ====

SHARED CALENDARS FOR DIVERSE USES

People utilize GroupCal to set up shared calendars for various purposes, including:

• A family calendar for parents and children

• A business calendar incorporating all activities and events

• A calendar for teams to coordinate meetings, projects, and schedules

• A calendar for students, educators, and classrooms

• A calendar for a circle of friends

• A calendar for interest-based groups

• A public calendar for organizations, universities, clubs, bands, and brands to showcase events visible to everyone

EASILY CREATE MULTIPLE SHARED CALENDARS

Effortlessly create numerous shared calendars tailored to different subjects and groups. Each calendar serves its unique topic and audience.

INVITE MEMBERS USING PHONE NUMBERS – NO EMAIL REQUIRED

You can invite members through their phone numbers directly from your contact list, or by sharing a link through messaging apps. Email addresses are not necessary for invitations.

CONSOLIDATE ALL YOUR CALENDARS IN ONE LOCATION

Your existing calendars from platforms like Apple Calendar, Google Calendar, and Outlook are integrated into GroupCal. You can view your private schedule alongside any shared calendars you choose to create or join. Your personal appointments remain confidential and are not disclosed to others.

PUBLIC CALENDARS FOR BUSINESSES AND ORGANIZATIONS

Make calendars “public” so they are accessible to anyone globally. Public calendars can be found by users within GroupCal.

REAL-TIME NOTIFICATIONS

Members of shared calendars receive instant updates and alerts when added to the calendar and whenever there are changes to events.

EASY CALENDAR JOINING

Joining a calendar on GroupCal is effortless: simply click on a link sent by a member or search for an existing public calendar to explore offerings such as university schedules, yoga class timings, concerts of your favorite bands, and more.

CUSTOMIZABLE COLOR-CODED CALENDARS

Choose colors and photos for each calendar to help differentiate between various calendars and events easily.

TRACK ATTENDANCE

Gain better insights into each event by seeing when it was communicated to individual members and tracking who has accepted or declined participation.

SIMPLE AND USER-FRIENDLY DESIGN

GroupCal features a minimalist design that enhances usability. It’s designed to be intuitive, with app features accompanied by brief explanations, minimizing the time needed to get familiar with the platform.

ADD REMINDERS AND TASKS TO EVENTS

Leverage advanced features such as setting event recurrence, multiple reminders, or adding notes and subtasks related to specific events.

DETAILED CALENDAR PERMISSIONS

Select permission settings for each shared calendar, appoint administrators, determine if the calendar's name and picture can be altered, specify who can add or modify events, and decide whether members can invite new participants.

CROSS-PLATFORM COMPATIBILITY

GroupCal is accessible globally across all major platforms.

WEAR OS INTEGRATION

Utilize GroupCal on your Wear OS watch!

GroupCal functions as a watch face complication on Wear OS devices.

Manage shared calendars and events for teams and groups effortlessly. Organize, plan, and schedule work, family commitments, projects, and tasks efficiently.

Frequently Asked Questions

What is GroupCal?

GroupCal is a shared calendar platform designed for any group that needs to stay in sync. It's the ideal solution for managing team projects, scheduling bookable resources like meeting rooms, organizing community events, publishing class schedules for schools, and even coordinating a busy family calendar.

How is GroupCal better than just sharing a Google or Outlook Calendar?

While standard calendars let you share a link, their system is designed for individuals to subscribe to a feed, not for a group to truly collaborate. GroupCal was built from the ground up as a group-first platform to solve the key frustrations this causes:

Effortless Onboarding: Instead of manually inviting every person by email (a huge pain for communities), GroupCal lets you share one simple link. Members join instantly, with no signup friction.

Real-Time Push Notifications: Standard shared calendars don't notify the group when something changes. GroupCal sends instant, "chat-like" push notifications for every update, ensuring everyone is always on the same page and the calendar feels live.

Powerful, Granular Permissions: Google's link sharing is all-or-nothing ("everyone can see details"). GroupCal gives you real control essential for business and resource management: restrict members to editing only their own events, hide event details to show only "Busy" times, and control who can add new members.

A Branded Hub, Not a Cluttered List: A shared calendar becomes just another item in a long list within a personal Google Calendar. A GroupCal calendar is a branded hub with its own name, photo, and a clear list of members, creating a true home for your group's schedule.

Does GroupCal work across different devices like iPhone, Android, and Desktop?

Absolutely. GroupCal is fully cross-platform. Your entire group can collaborate seamlessly whether they use an iPhone, an Android device, or the web app on their computer. All schedules stay perfectly in sync for everyone.

Can I use GroupCal to manage multiple calendars at once?

Yes. This is a core strength. You can create unlimited, separate calendars for different teams, projects, community groups, or bookable resources. Then, view everything together in a single, unified dashboard to get a complete picture of your organization's activities.

Learn more about Centralized Calendar Management.

How does a public "Calendar Channel" work?

A Channel is a special type of public calendar designed for broadcasting a schedule to a large audience, like a community or customer base. It's listed in GroupCal's search, can be branded with your logo, and allows unlimited followers to subscribe for real-time updates.

See our Brand, Publish & Embed page for more details.

Is there a free version of GroupCal?

Yes, GroupCal has a robust free plan with all the essential features needed for most groups and teams. For organizations that require advanced controls and public-facing features, we offer affordable Pro and Business plans.

Can I embed a calendar on my organization's website?

Yes. You can easily embed any public GroupCal calendar directly onto your website. We offer simple code for any site and have dedicated plugins for WordPress and widgets for Wix to make integration seamless. This is perfect for businesses, communities, and schools wanting to display a live schedule.